Welcome to the Toast, a new monthly newsletter lovingly prepared by your friends at Avicado. Our consultants and system administrators know e-Builder® inside and out, and we’re here to help. Every month, we’re serving up fresh e-Builder® tips and industry news straight to your inbox. Think of it as the quick, hearty snack that provides just the e-Builder® boost you needed.
Minding Your Metrics
Tip of the month:
Once you commit to adopting e-Builder® as your construction management software solution, the next step is mastering how to use it to maximize your team’s performance. Avicado always starts at the same place: with your metrics.
More often than not, companies are sitting on top of a wealth of helpful data they’re either under-utilizing or not taking advantage of at all. Using e-Builder®, your business can begin to easily set performance baselines and track against them. If you evaluate and structure your metrics properly from the outset, you’ll be poised to streamline organization, maximize efficiency and achieve faster construction process timelines.
Let’s break down how Avicado gets you there:
Step 1: Evaluate
Identify key metrics
Is responsiveness one of your organization’s current problem areas? Which legal requirements need to be taken into consideration for a given project? Invoice approval time is another sore point that can be improved upon once metrics are set, resulting in measurable time savings.
Reporting is your friend
Embrace e-Builder®’s reporting tools. Our team has identified the previous 30-day and previous quarter timeframes as most effective in providing insight into metrics performance and tracking ongoing improvement.
Establish a baseline
Now you’re ready to set clear goals and expectations for the team, whether those align with an industry standard or create an entirely new objective. When it comes to invoice approval, for example, many higher education and healthcare organizations opt for requiring payment of invoices within 14 days of receipt.
Step 2: Improve
Now that you’ve set goals and gained a clearer picture of your team’s current performance, it’s time to get nit-picky. How can you identify gaps and areas for process improvement?
Dissect your current process
One of the biggest benefits of e-Builder® is that it empowers you to analyze your processes in detail. Let’s revisit invoice approval time as an example. With e-Builder®, you can easily track how invoices are received, approved and paid while logging the average duration of each step and discovering areas for improvement along the way.
In our experience, the most crucial part of using metrics to improve is earning buy-in from your team. It’s important to share the results of this discovery period with everyone involved so that all are aware of which metrics are receiving special focus and the necessary adjustments for achieving end goals.
Track with transparency
Dashboards are super helpful tools that provide visibility for your team and its progress toward metric goals. Maintaining an aerial view on statistics and spotting issues as they arise in real time will save you both time and money.
Maintenance Release Highlight:
This just in, you can now report on schedule resources in the standard reports module! The resource module is a great way to evaluate and predict labor costs based on your project schedule. It’s now easier than ever to access this information at a program level using standard reports and account level views. For help setting this up or additional information contact us at email@example.com.
Featured e-Builder® Consultant
Did you know?
e-Builder® achieved FedRAMP Ready status
“To-date, we are the only construction program management solution for owners available that is FedRAMP Ready, and this expanded offering to federal government agencies allows us to continue to work with other large agencies who require this level of security and compliance for their capital improvement programs,” said Ron Antevy, President & CEO of e-Builder®.